Smart Start Grant Expectations and Requirements FY 2025-2026

Smart Start Activity Name:

Scope of Work - What You Are Required to Do and Achieve with Grant Funds

Please review the Logic Model and Contract Activity Description and determine if any changes are needed.

Current Logic Model: The activity name on the CAD document and the logic model match.

YESNO

Current Logic Model: Does any section of the logic model need a change?

YESNO

General Requirements of all Grant Agreements

Reporting Deadlines:

	Quarter Dates	Due Date to PFC	Due Date to NCPC
1^st Quarter	July 1 through September 30, 2025	October 15, 2025	October 31, 2025
2^nd Quarter	October 1 through December 31, 2025	January 15, 2026	January 30, 2026
3^rd Quarter	January 1 through March 31, 2026	April 15, 2026	April 30, 2026
4^th Quarter	April 1 through June 30, 2026	July 15, 2026	July 31, 2026

General Requirement Agreements

Please review and acknowledge all requirements

The Partnership encourages DSPs to participate in PFC events. Please contact Community Engagement and Development (volunteer@ccpfc.org) for available volunteer opportunities.Submit a copy of a signed Media Consent and Release form authorizing PFC to use submitted pictures (along with other Quarterly Program Progress Report documentation).Programs will submit reports on time following the scheduled due dates provided above. The PFC Planning and Evaluation Department will review reported data quarterly with Managers before submission to NCPC (more frequently for programs on System of Support).Program POC will attend ALL scheduled meetings with PFC and/or NCPC.

Required Funding Statement:

Agencies and organizations that receive grant funding through the Partnership for Children of Cumberland County must include a funding statement on all outreach materials, websites, social media posts, etc., for the funded program. For Smart Start-funded programs, one of these statements is acceptable:

"This work is supported by the Partnership for Children of Cumberland County through North Carolina's Smart Start initiative."

"Funding for [insert program name] is provided by the Partnership for Children of Cumberland County through North Carolina's Smart Start initiative."

Other statements will be approved on a case-by-case basis. You can obtain approval by emailing our Community Engagement team at events@ccpfc.org.

Logo use is optional. However, if your funded program chooses to include the Partnership for Children's logo, please consult our Branding Guide at ccpfc.org/brand-identity for proper usage guidelines. DSPs may use PFC logos but must follow PFC Branding guidelines and logo options available at ccpfc.org/dsp.

I acknowledge and agree to the Required Funding Statement requirements:

I will include the required funding statement on all outreach materialsI will follow branding guidelines if using PFC logos

Modifications to Smart Solution Practice or Budget Amendments

I acknowledge and agree to comply with the following requirements:

If used, incentive payments/items must be tied to the recipient, meeting specific outcomes, and included in the Contract Activity Description.I will notify Planning and Evaluation Vice President of any anticipated changes to the program's Smart Solutions EB-EI model and will not modify program delivery until approved. Please do not modify your program delivery until we can review, assess, and if required get approval for the EB-EI component changesI will notify Planning and Evaluation Vice President and copy the PFC President of any reduction in key personnel within five days. Changes to lead program coordination roles automatically trigger a System of Support for new staff.I will discuss budget amendments with the Contract Coordinator as required.

Collection and Reporting Activities

The following items must be submitted during the specified quarters:

Email Requirements (as applicable):

Job Descriptions and/or Resumes for ALL Smart Start Funded positions if different from prior fiscal year
Diplomas or Certificate of Completion for current fiscal year
Professional Development Form for continuing education
Program eligibility criteria, if applicable
Program rules, regulations, policies, and procedures if changed during FY
"Blank" validated instruments (AAPI, Environmental Rating Scales)
At least two (2) completed instruments unless otherwise communicated
"Blank" surveys and at least two (2) completed surveys
Advertising materials, website links, including those with logos
Required spreadsheets/reporting documentation
Media Releases- as new releases are signed each quarter
Narratives/Special Stories

Programmatic Requirements

Please review the programmatic requirements detailed in Smart Solutions. The specific requirements may vary by program type and will be detailed in additional documentation.

I will submit all required documentation according to the quarterly schedule.I will work with my assigned Quality Assurance Specialist on program data management.I will submit Program Progress Reports (PPF) narratives and special stories every quarter.I acknowledge that I have reviewed and understand all programmatic requirements.

PFC Staff Contacts

Planning and Evaluation Department Contact Information

If you have questions related to programmatic content (outputs, outcomes, etc.), please contact:

Pamela Federline, Vice President Planning and Evaluation
Email: pfederline@ccpfc.org
Phone: 910-826-3109
Cell: 910-279-0925

Steven Gipson, Quality Assurance Specialist

Email: sgipson@ccpfc.org
Phone: 910-826-3113
Cell: 501-295-8528

Heather Gallagher, Quality Assurance Specialist

Email: hgallagher@ccpfc.org
Phone: 910-826-3035
Cell: 910-920-8353

Contract and Fiscal Monitoring Coordinators

Michelle Downey, Contract Coordinator
Email: mdowney@ccpfc.org
Phone: 910-826-3105

Karen Staab, Accounting Administrator
Email: kstaab@ccpfc.org
Phone: 910-826-3103

Signed Agreement

As the agency representative, I have attended the orientation on the monitoring process, documentation, expectations, and other requirements, as PFC deems appropriate. I understand and agree to comply with all the statements listed above.

Direct Service Provider Program Contact Name (Print):

Signature:

Date: